MICRO GRANT

If a proposed project costs $5,000 or less and will be completed within six months of fund disbursement, applicants are encouraged to submit a Micro Grant application to the Aggie Green Fund Advisory Committee (AGFAC). Applicants should ensure they have reviewed the application overview and are familiar with the evaluation criteria.

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Micro Grant Applications are due March 1, 2027 at 5pm. 

Micro Grant Preparation Document

 

Learn more by watching the replay of the Micro Grant Informational Session on YouTube.

Requirements

All proposed projects must meet the following requirements for active consideration:

  • Projects must directly address sustainability improvements on the Texas A&M College Station campus, Texas A&M Higher Education Center at McAllen, and Texas A&M University School of Law. Off-campus projects are ineligible. Furthermore, the Aggie Green Fund is intended for environmental projects that are not already funded by Texas A&M University.
  • Project requests may not exceed $5,000 in total.
  • Projects may not primarily address research aims.
  • Projects must be completed within 6 months of fund disbursement.
  • All projects must meet AGFAC reporting requirements, including metrics for success, a 3-month progress update (for projects longer than 3 months), and a final report submitted within 30 days of project completion.
  • Where appropriate, projects must have received written confirmation of support by campus officials prior to consideration (see Project Approval Form).
  • Projects that propose a change to the physical campus environment must align with the 2017 Campus Master Plan and require approval from the Executive Facilities Committee / University Architect. Examples include permanently installing new equipment, constructing a garden, changing the appearance of a building, etc. Projects requiring Campus Planning, Design & Construction / University Architect approval are not eligible for a Micro Grant. However, these projects may apply for a Major Grant.

Application Process

Micro Grant applications are accepted on a rolling basis starting in September and ending in March of each school year or when funds run out. Grants are reviewed as they are submitted. To submit an application, click the “Submit Your Micro Grant Application” button at the top or bottom of this page.

Project Timeline

You will be required to submit a list of milestones that will occur during your grant period. You will be required to submit four, but you can submit up to 10 milestones. You may use this Project Timeline Form to prepare the tasks associated with completing your project.

Project Budget

You will be required to submit a budget broken down by equipment and construction, publicity and communication, personal and wage/benefits, and general supplies. Use this Budget Sheet Template to detail the costs associated with accomplishing your project. Be prepared to upload this form when filling out your application. You will also need price support documentation like quotes from vendors, recent budget information from a recent similar project, or screenshots of online listings. 

Project Scorecard

In your application you will be asked to describe how you will measure the impact of your projects. You will need to describe a minimum of three objectives including qualitative measures and methods to assess your impact. You may use this Scorecard Template to prepare your metrics for success. You will have the option to submit three additional qualitative goals, and up to six quantitative goals.

If your application is approved you will be required to submit specific goals that will serve as the project's impact measurement plan during the reporting period. These goals should be obtainable. If you do not adequately reach your impact goals, you may face sanctions and not be eligible for future grants. See the Scorecard Template for details. 

For additional guidance, see a Sample Scorecard and the Scorecard Help Sheet.

Project Approvals

You will be required to seek approval from the appropriate department or organization leader(s). Frequent approval entities include but are not limited to:

  • Athletics – Oversees athletic events and programming
  • Building Proctors – Oversee operations within their assigned buildings
  • Chartwells – Oversees campus dining
  • Dean (or delegate) and Department Head – Oversee academic learning and research opportunities for their school/department
  • Facilities and Dining Administration - Oversee third party vendors for building maintenance, custodial, dining, and landscape
  • Environmental Health & Safety – Oversees hazardous waste and lab safety
  • Recreation Sports – Oversees the Rec Center and associated programs
  • Residence Life – Oversees campus residence halls
  • SSC Services – Oversees grounds, custodial, and maintenance services
  • Transportation Services – Oversees transit and parking
  • University Architect – Oversees the Campus Master Plan and campus signage
  • Utilities & Energy Services – Oversees energy, water, and recycling services

For projects that must secure the support of a Campus Project Partner, the Partner must check Box 3, at minimum, on the Project Approval Form.

Application Timeline

Micro Grant applications are accepted on a rolling basis from September 15 through the first Monday in March at 5 p.m. Approvals are generally granted within 30 days of submission unless applications are submitted in December or February, in which case they are generally granted within 45 days.

  • September 15, 2026 – Micro Grants Open
  • March 1, 2027, 5 p.m. – Micro Grants Close    

Application Submission Checklist

Are you ready to submit your Micro Grant application? Make sure by having all items on this checklist included in your application. You may download this Word Document - Micro Grant preparation document to use when preparing your Micro Grant application materials.
  • Answers to project description questions
  • Project site (if applicable)
  • Impact measurement plan
  • Filled in budget spreadsheet
  • Project approval(s) (if applicable)
  • Detailed timeline 

The Aggie Green Fund uses the Blackbaud grant management system for all project documents. Use the following link to submit all application documents via Blackbaud.

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